What legislation covers recording storing and sharing information?

What legislation covers recording storing and sharing information?

The Data Protection Act 2018 repeals and replaces the Data Protection Act 1998 and implements the EU’s General Data Protection Regulation (GDPR). This is the primary piece of legislation that relates to the recording, storage and sharing of information in care settings and beyond.

How do you follow agreed ways of working?

Top tips to look out for

  1. communicate clearly.
  2. read and understand information.
  3. apply policies and procedures to their own role.
  4. understand key terms in social care.
  5. explain their thoughts and ideas clearly and logically.
  6. use clear language that is grammatically correct.

What are the agreed ways of working and legislation?

Agreed ways of working are an organisation’s policies and procedures. This includes those less formally documented by individual employers and the self- employed as well as formal policies. Legislation is laws and the government guidance on the legal rules that affect people in society.

Why is it important to record and store patient information securely?

It is important to have secure systems for recording, sharing and storing information for the following reasons: These are legal requirements under the data protection act. Data about individuals is personal and confidential to the person and the person has the right to expect that it will be handled safely and …

Which acts are related to record keeping?

The legal requirements for the keeping of records are set out in Regulation 20 of the Health and Social Care Act 2008 (Regulated Activities) 2010. In Regulation 20 (1a), care providers must keep accurate records and relevant documentation about the person needing the service (ie care records).

What are the NHS agreed ways of working?

Agreed ways of working They ensure that you are working within the law and providing care and support that meet the needs of the individual. If you don’t follow the agreed ways of working, you could harm yourself or others without meaning to.

What is meant by agreed ways of working how do you access these and why is it important to implement them?

It is important that you are able to access, read and understand full and up-to-date details of the agreed ways of working that you have with your employer. Agreed ways of working are the systems, processes and codes of conduct for your work-related tasks and behaviour that your employer expects from you.

Why are agreed ways of working important?

How do you store patient records?


  1. We recommend that medical records and PHI stored in hallways that are accessible by unauthorized individuals should be in locked cabinets.
  2. No open shelves in a patient or research subject area.
  3. No open shelves in a hallway that allows access to individuals not authorized to access those medical records and PHI.

How do you ensure the security of data when storing records?

Measures that can be taken to keep data secure include:

  1. making regular backups of files (backup copies should be stored in fireproof safes or in another building)
  2. protecting yourself against viruses by running anti-virus software.
  3. using a system of passwords so that access to data is restricted.

What to do if you have concerns about information sharing?

If you have any concerns about the recording, storing or sharing information, you should judge whether it is something that you can resolve yourself or if you need to get others involved.

Why is recording information important in health care?

Having secure systems for recording, storing and sharing information is essential in health and social care settings because we handle sensitive information and must ensure the confidentiality of the individuals that we care for and the colleagues that we work with.

When to share information on a need to know basis?

Information should always be shared on a need-to-know basis and only when the individual involved has given you permission to do so. You should also attempt to prevent accidental viewing or hearing of sensitive information, for example, when talking with an individual in a public place like on a bus.

Which is the best way to store information?

A secure system is a way of storing data that only allows access to information by authorised people. This could be a locked filing cabinet or password-protected computer software. Secure systems will also protect data from other risks, such as fire, flood or mechanical/electronic failure.

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